Facebook-f Instagram

Booking & Usage Policies

The policies below were last updated on: February 7, 2024. They are subject to change, and hosts are encouraged to stay informed about any Studio policy updates and state & local regulations related to their events and activities at Smith Street Studio.


Cancellations, Deposits, & Modifications

NON-REFUNDABLE DEPOSIT
25% of the contract is nonrefundable. It may be transferable to a future booking per the cancellation policy.

CANCELLATION POLICY
Client cancellation requests made by 11:59p, at least 14 days prior to the booking (cancellation deadline), will receive a 75% refund. All other cancellation requests made in writing to (765) 215.9143 or info@smithstreetstudio.com at least 2 hours in advance will have 100% of Client’s fees applied as credit towards a future reservation at Smith Street Studio. Failure to arrive without notification by Client to Smith Street Studio or within 2 hours prior to the scheduled visit will result in no refund or transference of any fees by Smith Street Studio to Client.

MODIFICATION REQUESTS BY CLIENT
Additional requests by Client for equipment and time may be honored at the discretion of Smith Street Studio; increases that provide Client with additional discounts will be utilized if scheduling allows. Additional time extension requests made after 11:59p, 2 days prior to the booking, will utilizes the base rate ($60/hr).

Requests by Client for a reduction in services made by 11:59p, at least 14 days prior to the booking (cancellation deadline), will be honored. Requests made after the cancellation deadline will have 100% of their reduced fees credited towards a future booking invoice or deposit at Smith Street Studio.

CANCELLATION AND MODIFICATIONS BY SMITH STREET STUDIO
While Smith Street Studio agrees to provide all services as detailed in the Agreement; weather, untimely equipment damages, and the unforeseen may limit Smith Street Studio’s ability to fulfill all services; whereupon, Client agrees that the damages of such a situation have no greater liability than the financial value of the invoice for the single occurrence of the Session or limiting factor. Smith Street Studio may terminate this Agreement based upon any or more of the following events: a) Failure of Client to keep their account paid and current, b) Client fails to meet their expectations as outlined in this Agreement, c) Client is putting individuals or property at risk of personal injury or property damage.


Food Policy

OVERVIEW: Smith Street Studio recognizes that clients may have specific needs or preferences and may wish to bring their own food or catering services to events held within our premises. To ensure the safety and enjoyment of all guests, the following guidelines are to be followed when bringing outside food onto the premises.

HOST RESPONSIBILITIES:

  1. FOOD SAFETY: All outside food brought onto the premises must be prepared, handled, and stored in compliance with local health regulations, food safety standards, and necessary permits/certifications.
  2. CLEANUP RESPONSIBILITY: The client or event organizer is responsible for ensuring that all food-related items, including packaging, utensils, and leftovers, are properly disposed of and the rental space is left in a clean and sanitary condition following the event.
  3. VENDOR AND CATERING SERVICES: Clients may choose to hire external catering services or food vendors for their events. It is the client’s responsibility to ensure that all vendors comply with state and local guidelines.
  4. ASSUMPTION OF RESPONSIBILITY: Clients bringing outside food onto the premises assume full responsibility for any issues, including but not limited to food safety, allergies, dietary restrictions, and damages resulting from the consumption or handling of food.
  5. INDEMNIFICATION: Clients agree to indemnify and hold harmless Smith Street Studio, its owners, employees, and affiliates from any claims, damages, losses, or liabilities arising from the presence or consumption of food during the event.


CONCLUSION: By adhering to these guidelines, clients can enjoy the flexibility of bringing outside food to events hosted at Smith Street Studio while ensuring the safety, cleanliness, and compliance of the premises. We appreciate your cooperation in maintaining a positive and enjoyable experience for all guests.


Alcohol Policy

OVERVIEW: Smith Street Studio is pleased to offer a space for hosting events and celebrations. The following alcohol policy must be adhered to to ensure a safe and enjoyable experience for all guests. Any presence of alcohol on the premises must comply with the State of Indiana guidelines and permits under the responsibility and liability of the host reserving the facility.

STATE REGULATIONS
within Smith Street Studio must strictly adhere to the State of Indiana’s laws, regulations, and guidelines governing the sale, service, and consumption of alcoholic beverages. This includes obtaining and displaying any necessary permits or licenses required by the state.

HOST RESPONSIBILITIES
Smith Street Studio is not involved in the procurement of permits, service of alcohol, or responsible measures; all liabilities and responsibilities for this process are the booking host’s alone.

  1. PERMITS & LICENSES: The host is responsible for obtaining all necessary permits and licenses required by the State of Indiana for the sale and/or consumption of alcohol during the event. These documents must be available for inspection upon request.
  2. AGE VERIFICATION: The host must ensure that all individuals consuming alcoholic beverages on the premises are of legal drinking age, as defined by the state.
  3. SECURITY MEASURES: The host is responsible for implementing adequate security measures to prevent underage drinking and to maintain a safe and controlled environment during the event.
  4. DESIGNATED SERVERS: If alcohol is served, the host must ensure that it is done by designated, trained servers who understand and follow responsible beverage service practices.
  5. LIABILITY INSURANCE: The host is encouraged to obtain liability insurance to protect against any potential risks or incidents related to alcohol consumption during the event.
  6. UNDERAGE DRINKING PROHIBITED: Under no circumstances is underage drinking allowed on the premises. The host is responsible for monitoring and preventing underage individuals from accessing or consuming alcoholic beverages.
  7. OVERCONSUMPTION PROHIBITED: The host must take appropriate measures to prevent guests from overconsumption of alcohol. Intoxicated individuals will not be served, and arrangements should be made for their safe transportation home.
  8. ILLEGAL SUBSTANCES PROHIBITED: The use or possession of illegal substances is strictly prohibited on the premises. Violators will be reported to law enforcement.


CONCLUSION: By reserving Smith Street Studio, the host acknowledges and agrees to comply with this alcohol policy. Any violation of these guidelines may result in the immediate cessation of alcohol service and potential termination of the event. The host is solely responsible for any legal consequences or liabilities arising from non-compliance with these regulations.


Drug-Free and Smoke-Free Policy

OVERVIEW: Smith Street Studio is committed to providing a clean, safe, and healthy environment for all tenants, guests, and visitors; using drugs and smoking/vaping inside the premises of Smith Street Studio is prohibited.

HOST RESPONSIBILITIES: By reserving Smith Street Studio, the host acknowledges and agrees to comply with this policy. Any violation of these guidelines may result in the immediate termination of the event. The host is solely responsible for their own actions and those of any guests and assumes any legal consequences or liabilities arising from non-compliance with this policy.

  1. DRUG-FREE FACILITY: The use, possession, distribution, or sale of illegal drugs or controlled substances is strictly prohibited on the premises of Smith Street Studio.
  2. SMOKE-FREE FACILITY: No Smoking inside the building. Smoking, including the use of cigarettes, cigars, pipes, and electronic cigarettes (vaping); all are strictly prohibited within all indoor areas of Smith Street Studio.
  3. DESIGNATED SMOKING AREAS: Smoking is only permitted outdoors, away from entrances, to prevent smoke from entering the building.


CONCLUSION: By renting or using facilities at Smith Street Studio, tenants, guests, and visitors agree to adhere to this drug-free and smoke-free policy. Violation of this policy may result in termination of your event and future events, notification to local law enforcement if necessary, and/or a cleaning fee of up to $500.